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Announcement for Proposals
by the
Joint Fire Science Program |
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Note: The Joint Fire Science Program previously posted Requests for
Proposals (RFPs). These are now called Announcements for Proposals (AFPs). |
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A. Program
Description |
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The Joint Fire Science Program (JFSP) is a
partnership of six federal wildland management and research agencies with
a need to address problems associated with managing accumulating wildland
fuels (combustible material, generally living and dead plant materials),
fire regimes, and fire-impacted ecosystems on lands administered by the
partner agencies. The partner agencies include the USDA Forest Service and
five bureaus in the Department of the Interior (Bureau of Indian Affairs,
Bureau of Land Management, National Park Service, U.S. Fish and Wildlife
Service, and the U.S. Geological Survey). |
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Wildland fuels have been accumulating during at least the past
half-century due to wildland fire management policies, wildland management
practices, and other factors. As demonstrated in the wildland fires of
2002, the additional fuels contribute to intense fire behavior and
increase the resistance of fires to control. Consequently, property and
natural resources have been destroyed, costs of fire management have
escalated, fire dependent ecosystems have deteriorated, and the risks to
human life remain high. |
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The Congress, agency administrators, JFSP partners, and others have
recognized that the accumulation of wildland fuels must be reduced in
order to reduce the human threat from fire and maintain natural resource
values. Congress directed the Department of the Interior and the USDA
Forest Service to develop a Joint Fire Science Plan to provide
science-based support to land management agencies as they address this
need. The JFSP was established with the 1998 Appropriation for Interior
and Related Agencies to help ensure that cooperating Federal land
management agencies expedite scientifically sound, efficient, systematic,
and effective solutions and monitoring programs that cross agency
jurisdictions and fuel types. |
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The 1998 Joint Fire Science Plan addressed four issues (Principal
Purposes) critical to the success of the fuels management and fire use
programs. These included wildland fuels inventory and mapping, evaluation
of fuels treatments, scheduling of fuels treatments, and monitoring and
evaluation. The Congress included additional direction in the 2001
Appropriation for Interior and Related Agencies. In addition to the four
original Principal Purposes, the JFSP was directed to focus attention on
such issues as protocols for evaluating post fire stabilization and
rehabilitation projects, aircraft based remote sensing, and regional/local
issues. |
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For further background on the goals of the JFSP, those considering
submitting proposals and other interested parties are encouraged to review
the Joint Fire Science Plan which is available via the Internet at:
http://www.nifc.gov/joint_fire_sci/jointfiresci.html. In addition, the
JFSP issued AFPs in June 1998, February 1999, February 2000, and February
of 2001 and subsequently selected and funded over 160 projects. Previous
AFPs and lists of the funded projects can also be found at the web site. |
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This AFP contains three Task Statements for which proposals are sought.
However, because the focus of the JFSP is on wildland fire and fuels
issues on Federal wildlands, evidence of direct involvement by Federal
scientists or land managers in the development of proposals must be
included in all proposals. Proposals that do not have direct federal
agency involvement will not be considered for funding. In many
instances, success of rapid response projects will depend on land manager
involvement; in such cases it is important to document interest and
involvement of land managers. In addition, a Federal manager or cooperator
will also be the direct recipient of funding; therefore, the name, mail
address, and phone number of the Federal administrative or contracting
officer must be included. |
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Proposals and all associated materials, including signatures, submitted in
response to this AFP must be received by the close of business on the
closing date (either November 15, 2002 or January 6, 2003) to be
considered. Materials received after the closing date, including proposal
revisions, will not be considered, except that proposal materials
responding to Task Statement number 3 that are received after November 15
will be considered with the January 6, 2003 proposals. Questions and
proposals should be directed to: |
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Dr. Bob Clark
Program Manager
Joint Fire Science Program
National Interagency Fire Center
3833 S. Development Ave.
Boise ID 83705
phone (208) 387-5349
facsimile (208) 387-5960
email: Bob_Clark@nifc.blm.gov
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Electronic submissions are acceptable provided they are followed by a hard
copy of the title/signature page with original signature(s). If hard copy
is submitted, please include a digital version on a disk or CD. Also,
please include the name, mail address, and phone number of the Federal
administrative contact that would be used for administrative matters if
the proposal is selected and funded. Letters of support and similar
materials that are sent separately from the proposal should include the
title of the proposal and other relevant information so that the letter(s)
can be matched with the proper proposal. Revisions and other materials
will not be accepted after the closing date. Please email electronic
proposals, in Microsoft Word or a compatible processor, to Bob_Clark@nifc.blm.gov. |
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Finally, the Governing Board hosts annual workshops for Principal
Investigators (PIs) of active projects. Proposals submitted in response to
this AFP should identify travel and related funding for one PI to
participate in the annual workshop. |
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B. Area of
Interest for Proposals |
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This AFP contains three Task Statements. In
instances where projects will require visiting or working on uncontrolled
wildland fire incidents, proposers responding to this AFP should note that
all wildland management agencies have mandatory
training and safety requirements for such work. Investigators will be
required to meet the following standards when conducting research on
uncontrolled incidents: |
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1) Field technicians collecting data on or directly adjacent to an
uncontrolled incident will be required to achieve a fitness score of
"Arduous" on the Work Capacity Test (Pack Test), as
demonstrated by walking 3 miles in 45 minutes or less carrying a 45
pound backpack. The test is generally available from local fire
management offices. Additional information is available on the Internet
at http://www.fs.fed.us/fire/fire_new/safety/wct/wct_index.html. Each
technician will carry a current "red card," signed by an
agency Fire Management Officer or other fire supervisor, indicating that
he or she is qualified as a Firefighter (FFT2) minimum or as a Technical
Specialist in the area of expertise. An individual qualified as single
resource boss or higher must accompany all field technicians. The
arduous fitness rating must be clearly indicated on the card. The
arduous fitness rating is required for Field Observer and Fire Effects
Monitor (Wildland and Prescribed Fire Qualification System Guide
310-1). These are the two National Wildfire Coordinating Group (NWCG)
recognized positions that most closely resemble the type of work that a
field technician would be doing. "Technical Specialist" is a
generic term for which there are no training and qualification standards
in 310-1. Information about qualifications and training courses is
generally available from local fire management offices.
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2) Field supervisors visiting the incident on an occasional basis and
not directly involved in data collection will be required to achieve a
fitness score of "moderate" on the Work Capacity Test, as
demonstrated by walking 2 miles in 30 minutes carrying a 25-pound
backpack. Each supervisor will carry a current red card, signed by an
agency Fire Management Officer or other fire supervisor, indicating that
he or she is qualified as a Technical Specialist in the area of
expertise. The moderate fitness rating must be clearly indicated on the
card. The Incident Commander or Fire Use Manager must also agree to
accept the moderate rating for occasional visits to the uncontrolled
incident.
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3) Personnel who will confine their work to the Incident Base Camp or
other areas far removed from the perimeter of the uncontrolled incident
are not required to attain a fitness standard. However, a red card
indicating Technical Specialist in the area of expertise is still
recommended.
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4) All personnel who will be visiting the uncontrolled incident, even on
an occasional basis, must have taken basic wildland firefighter training
consisting of S-130 – Firefighter, and S-190 - Introduction to
Wildland Fire Behavior. In addition, annual wildland firefighter
refresher training is required. As noted above, these courses and the
Work Capacity Test are generally available from local fire management
offices.
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5) Field investigators will be required to wear approved wildland fire
incident personal protective equipment (PPE) including aramid shirt and
pants, helmet with chinstrap, leather gloves, fire shelter, eye and
hearing protection, personal first aid kit, and lace type leather boots
with non-slip (Vibram type) soles and minimum 8" top. PPE can often
be checked out from cooperating wildland fire offices or purchased from
a variety of sources. PPE should be obtained prior to planned work.
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6) Principal Investigators (PI) must work very closely with Incident
Management Teams. This should include meeting with Incident Commanders,
Fire Use Managers, and Geographic Area Coordinating Groups prior to the
fire season to discuss protocols, exchange information, and share areas
of concern. Investigator teams are encouraged to include current or
former incident management overhead such as Strike Team Leaders,
Division Supervisors, Safety Officers, and Fire Behavior Analysts in
their configuration. The affected Incident Commander or Fire Use Manager
must approve all fireline visits.
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7) The field team leader shall attend daily briefings, be knowledgeable
of weather and fire behavior predictions and daily strategy and tactics.
All air operations will be conducted only with specific approval of the
Incident Commanders or Fire Use Managers. Field team leaders shall
establish contact and brief incident personnel assigned such as Division
Group Supervisors to the area of operations. Field team leaders are
responsible for the safety of their teams and shall ensure that they
have communications with incident personnel at all times and be
knowledgeable of emergency procedures in the incident action plan. All
field teams shall abide by the 10 Standard Firefighting Orders, the 18
Situations That Shout Watch Out, the Thirty Mile Hazard Abatement
Implementation Plan (http://www.fs.fed.us/fire/fire_new/safety/investigations/30mile/index.html
and http://www.fs.fed.us/fire/fire_new/safety/MTDC_Lessons/index.htm)
and any other requirements stipulated by the Incident Commander or Fire
Use Manager when in close proximity to an uncontrolled wildland fire.
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8) Acceptance of any funding from JFSP under this AFP implies the PI
will ensure that field investigations on active fire incidents are
conducted according to these terms.
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Task 1: Proposals are sought to
obtain, document, and evaluate critical, time-sensitive information or
data during or following wildland fire incidents or post-fire land
treatments. Proposals should focus on fire behavior, immediate post-fire
effects including fuels reduction, post-fire stabilization or
rehabilitation, the effects of previous land management activities on fire
behavior and severity, and similar issues. Proposals should also address
wildland/urban interface areas and issues as appropriate. Organized
response teams are required. |
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Certain types of information or data that are essential to our
understanding of wildland fire incidents and/or post fire stabilization
and rehabilitation activities can only be obtained during or immediately
after a fire. For example, estimates of flame length or fire spread are
more precise and reliable if measured in situ rather than inferred
from general documentation, poorly validated models, or indirect methods
such as stem char heights. Similarly, certain ecological impacts such as
water-borne erosion, sedimentation, and changes in stream chemistry occur
within days to weeks after a fire. Also, following containment or control
of most wildland fire incidents, stabilization measures are taken
immediately and many incidents are followed by detailed rehabilitation
plans and rehabilitation actions. Although routine monitoring may occur,
rigorous scientific investigation occurs only infrequently. Installation
of well-designed comparisons of post fire treatments requires close
coordination with Burned Area Emergency Rehabilitation (BAER) Teams and
local managers, often before a fire is controlled. All of these situations
have in common the need for a rapid, well organized, and preplanned
response from the science community. In the past, this type of work has
often been hampered by lack of funding and by lack of adequate
pre-incident planning. |
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To meet this need, the Governing Board envisions the development of small
rapid deployment teams of research scientists and technical specialists
that can mobilize quickly to investigate and document various aspects of
fire behavior or fire effects on uncontrolled wildland fire incidents,
teams that can deploy quickly to investigate and document first order fire
effects, and/or teams that can evaluate site stabilization or
rehabilitation treatments or issues associated with stabilization or
rehabilitation (such as edaphic or hydrologic components). Proposals must
clearly describe data needs and research objectives and experimental
design, and must identify the types of fire incidents and site conditions
required. Proposals must identify clear criteria for selection of fire
incidents and study sites that reflect the needs of the particular study.
The Board believes that deployment and actions by these teams would be
greatly enhanced if at least one team member were qualified at the Strike
Team/Task Force Leader level or higher. With respect to post-fire
treatments, the research teams would be expected to operate in conjunction
with BAER Teams or other efforts to stabilize or rehabilitate burned
areas. The Governing Board may request that successful proposers visit
specific incidents that the Board believes have value to the goals and
objectives of the projects funded under this Task Statement. |
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Accepted and funded proposals would, following selection and award, remain
in effect for two years from date of approval with an additional year to
complete analysis and publication preparation. Preliminary findings must
be made available within 90 days after each incident. Partial funding will
be made available upon approval of the project to enable planning
activities and purchasing necessary equipment and supplies in preparation
for initiation of field studies. PIs of approved projects will need only
to obtain verbal concurrence from the JFSP Office to initiate fieldwork
following onset of the incident(s). The Governing Board anticipates that
these projects can be accomplished cost effectively within three years or
less. Approval of proposals will not constitute agreement to fund
additional work on the same project. However, projects that clearly fit
into the Joint Fire Science Plan or Implementation Plan may be asked to
develop longer-range proposals after-the-fact; such projects may be funded
competitively or non-competitively, in whole or in part, at the discretion
of the Governing Board. |
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Task 2: Proposals are sought to obtain, document, and evaluate
critical, time-sensitive social information or data during or immediately
following wildland fire incidents or post-fire land treatments. Proposals
should focus on reactions or attitudes of people to fire behavior,
immediate post-fire effects including fuels reduction, post-fire
stabilization or rehabilitation, the effects of previous land management
activities on fire behavior and severity, and similar issues. Proposals
should address wildland/urban interface areas and issues as appropriate.
In general, proposals should not develop new techniques but should focus
on previously developed measurement tools to collect information on social
issues related to this topic. |
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Certain types of information or data that are essential to our
understanding of public reactions to wildland fire incidents and/or
post-fire stabilization and rehabilitation activities can only be obtained
during or immediately after a fire. A rapid, well-organized and preplanned
response from the science community can allow measurement of immediate
social effects. In the past, this type of work has often been hampered by
lack of funding and lack of adequate pre-incident planning. |
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Proposals must clearly describe data needs, research objectives, and
experimental design, and must identify the types of fire incidents and
site conditions required. Proposals must identify clear criteria for
selection of fire incidents and study sites that reflect the needs of the
particular study. The Governing Board might request that successful
proposers visit specific incidents that the Board believes have value to
the goals and objectives of the projects funded under this Task Statement. |
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Accepted and funded proposals would, following selection and award, remain
in effect for two years from date of approval with an additional year to
complete analysis and publication preparation. Preliminary findings must
be made available within 90 days after each incident. Partial funding will
be made available upon approval of the project to enable planning
activities and purchasing necessary equipment and supplies in preparation
for initiation of field studies. PIs of approved projects will need only
to obtain verbal concurrence from the JFSP Office to initiate fieldwork
following onset of the incident(s). The Governing Board anticipates that
these projects can be accomplished cost effectively within three years or
less. It is expected that scientists’ salaries would be contributed to
the project unless approved in advance by the Governing Board. Approval of
proposals will not constitute agreement to fund additional work on the
same project. However, projects that clearly fit into the Joint Fire
Science Plan or Implementation Plan may be asked to develop longer-range
proposals after-the-fact; such projects may be funded competitively or
non-competitively, in whole or in part, at the discretion of the Governing
Board. |
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Task 3: Proposals are sought to collect post-fire data and analyze
and describe relationships between pre-fire condition and fire behavior or
fire effects on sites burned in the 2002 wildfires. Proposals should take
advantage of sites where pre-fire data are available on fuel treatments,
fuel characteristics, or stand structure. |
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The fires of 2002 burned over a number of experimental sites and other
areas where extensive pre-fire data are available on multiple fuel
treatments or on pre-fire stand structure or fuel characteristics.
Proposals for sites where reliable fire behavior observations exist are
encouraged. Such sites can provide unique opportunities for post-fire
studies to evaluate the effects of pre-fire condition on fire behavior,
fire severity, and ecosystem impacts. |
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Proposals must: |
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· Document the extent and quality of pre-fire
data;
· Describe pre-fire
experimental design or sampling design and sampled variables;
· Describe experimental
treatments or variations in vegetation composition and structure;
· Describe expected response
variables;
· Include justification of the
need for rapid response and of the unique opportunity presented by the
fire and the preexisting data.
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Projects will be funded for a maximum of two years from the award date,
including one year of field data collection, data analysis, and completion
of reports to JFSP. The technology transfer plan must clearly describe
methods for rapid dissemination of results to the science and management
communities. Because it may often be necessary to begin collecting field
data within the first several months after the fire, the Board will follow
an expedited process for reviewing and selecting proposals for funding. |
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This task has two closing dates. Proposals received by November 15
will receive expedited review; the Governing Board expects to complete the
peer review and selection process by the end of January 2003. Proposals
received after November 15 and by January 6 will be evaluated through the
normal review process, with funding decisions expected in April 2003. |
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C. Format for Proposals |
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Overview of the Proposal Format |
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The full proposal should specify rationale,
objectives, methodologies, and deliverables in sufficient detail to allow
an informed peer to assess the proposal's validity in addressing the Task
Statement in the Announcement for Proposal. The proposal should also
identify criteria by which success of the project will be determined. The
proposal text and accompanying tables and figures, exclusive of curricula
vitae or other appended information, should be limited to 12 pages. Please
use at least 11 point font. Complete annual and total budgets and a firm
timeline for deliverables must be included, as well as a mechanism for
"technology transfer" to appropriate end users. The proposal
also provides a record of management responsibility and accountability for
various aspects of the project. |
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Title Page |
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The following format should be used for the
title page (not to exceed 1 page): |
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Project Title:
Principal Investigator(s):
Affiliation:
Address:
Telephone/Facsimile Number(s):
E-mail:
Duration of Project:
Annual Funding Requested from the Joint Fire Science Program: $
______________
Total Funding Requested from the Joint Fire Science Program: $
_______________
Total Value of In-Kind or Financial Contributions: $
_________________________
Abstract: Summarize the proposed project in a brief abstract not to
exceed ½ page. The abstract should include the justification for the
proposed project in relation to one or more task statements in the
Request for Proposals, objectives, appropriate methodology, and
applicability of results.
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E-mail or facsimile proposals are acceptable provided that the e-mail or
facsimile transmission is followed by a hard copy of the title page with
original signature(s). If hard copy is provided only one copy is
necessary. Task 3 proposals received by November 15 will receive expedited
processing. Task 3 proposals received after November 15, and all proposals
addressing tasks 1 and 2, must be received by January 6 to be considered.
All materials must be submitted by the closing date to be considered. |
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Introduction |
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An introductory section should include: |
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1) Project Justification. A summary of the issue(s), why the project
needs to be done (relevance to task statements in the Request for
Proposals), and benefits derived.
2) Project Objectives. A statement of the project objective(s) must
be clearly stated and measurable. This should include a brief statement
of the hypothesis to be tested (if applicable), what information or
product(s) will be provided at the end of the project, and how the
information or product can be used to resolve the issue(s) stated in the
task statement(s).
3) Background. This section includes a concise review and synthesis
of existing knowledge and previous research or other pertinent
background information in the project task area.
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The introductory section is intended to provide peer reviewers and the
Governing Board with evidence that the proposed work compliments previous
and on-going work and that the work is applicable to task statements in
the Request for Proposals. Although the literature may be extensive, the
synthesis should generally include reference to no more than about 15-20
of the most important and/or most relevant sources. |
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Materials and Methods |
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This section should describe procedures proposed for
conducting the project in sufficient detail that a knowledgeable reviewer
could understand the process and that a peer could replicate the project.
A brief description of the study sites (as applicable) should be included. |
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Project Duration |
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Proposals for tasks 1 and 2 will generally not be funded
for longer than three years although requests for extensions or additional
work may be considered. Task 3 proposals will not be funded for longer
than 2 years. |
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Budget |
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The proposed budget should be provided in sufficient detail
to identify indirect costs and related surcharges, to separate labor costs
from operational costs, and to identify salaries associated with funded
scientists. Annual costs should be provided. Separate line items for
"capitalized" equipment should be included. Outyear projections
should be included for multi-year proposals. Proposed budgets should
include travel expenses for one PI to participate in an annual 3-day PI
workshop. |
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Deliverables |
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Provide specific details on the information or product(s)
that would be provided by the proposed project, and realistic timetables
for delivery dates. It is expected that all final products will include an
electronic version suitable for distribution, posting, etc. Descriptions
in English units, with metric equivalents in parenthesis, are required.
Annual progress reports are required. |
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Technology Transfer |
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It is imperative that information or products reach field
managers in a useful form. Therefore, each proposal should include a
description of how the "technology" would be transferred to the
field. Also, proposers are strongly encouraged to use Internet websites to
post information regarding funded projects. |
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Qualifications of Investigators |
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Include Curriculum Vitae for PI(s) and at least 1 major
Federal collaborator. These should reflect recent, relevant experience and
publication(s) and should not exceed 2 pages. |
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Checklist for Proposal Submissions |
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Does the proposal: |
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* include an introduction or background section that includes the
specific objectives of the project and describes how the proposed work
is relevant to one the task statement in the AFP?
* include a list of cooperators and their proposed contribution,
including the original signature of the PI and an authorized signature
from a cooperating federal unit (See Proposal Format, Title Page)?
* include a relevant Curriculum Vitae or other description of
credentials of the PIs and co-investigator(s) that are signatories which
demonstrates ability to complete the proposed work?
* include a brief review and synthesis of related past and current
literature and work?
* Describe plans to integrate or collaborate with related ongoing or
past efforts or products?
* include an adequate description of the specific location of the
proposed work?
* include a description of the materials and methods of the proposed
work including (as appropriate) experimental design and statistical
analysis(es)?
* include a detailed annual and total budget, including
identification of salaries and indirect costs?
* include a "Justification of Need for Salary Support,"
approved by appropriate authority, if needed? (See Salary Policy
Section)
* include a description and cost of equipment, which needs to be
purchased to support the work?
* include a list of deliverables with proposed dates of delivery?
* include a technology transfer mechanism?
* include signature as participant, letters, or other indications of
support and commitment to collaborate from involved federal agency
participants and other potential beneficiaries?
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D. Review and
Evaluation of Proposals |
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The following factors will be considered in reviews and
evaluations of proposals to the Joint Fire Science Program: |
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1. How well does the proposal address one or more specific task
statements identified in the AFP?
2. How well does the proposed work build on or interface with past or
ongoing studies or products on related topics.
2. Does the proposal follow the requested format and include all the
requested information?
3. Will the proposed work provide information or products that are
useful across agency jurisdictions, fuel types, and geographic areas?
4. Does the proposal provide for adequate transfer of information or
products, consider general availability and usefulness of proposed
technology, and, as appropriate, provide for a feedback mechanism to the
study team for product testing and improvement?
5. Does the proposal provide for adequate collaboration among
agencies, between fire and land management personnel and research
scientists or other collaborators, and between disciplines to ensure
broad integration of existing knowledge and approaches as well as
applicability of results and recommendations?
6. Are study approaches or design and statistical analysis(es)
appropriate and adequate to meet stated objectives?
7. What are the qualifications of the team to do the proposed work?
Are adequate institutional resources and support available?
8. Are proposed timeframes and budget reasonable and adequately
justified, including budgets for proposed sub-agreements?
9. If formal cooperative arrangements are proposed (e.g., with
universities or other non- federal organizations), is there
documentation that these will be feasible and agreeable to the
cooperators?
10. If the project will require compliance with the National
Environmental Policy Act, Threatened/Endangered Species Act, or similar
statues, does the proposal contain evidence that these requirements are
or will be possible within the proposed project timeframes?
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E. Indirect Costs and
Salary Policy |
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Indirect Costs |
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The JFSP recognizes the need of participating organizations
to recover reasonable indirect costs. Indirect costs up to 15 percent (for
the unit performing the work) may be included in proposals without
detailed justifications, however, any indirect costs exceeding 15 percent
must be justified. Similarly, indirect costs in excess of 10 percent on
pass-through arrangements from federal units to cooperating federal or
non-federal units must be justified. The Governing Board of the JFSP
reserves the right to negotiate budget amounts and deliverables (including
indirect costs over 15 percent) with proposing organizations. |
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Salary Policy |
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Normally, salaries of permanent full-time federal employees
are expected to be provided by their agencies. This is also true of
university faculty on 12-month tenure-track appointments. These employees
are already fully funded by their institutions. However, the Governing
Board recognizes that there can be mitigating circumstances arising from
the need to fill in behind these employees when they are reassigned to
JFSP funded activities, or due to policies of individual organizations. In
such cases, the JFSP may agree to fund salaries of permanent employees. A
brief justification must be included in the proposal, and the
justification must be certified by an appropriate institutional authority,
other than the Principal Investigator or other cooperator on the proposal,
at the employee’s organization or institution. The format provided below
should be used for the certification. In addition, permanent employee
salary costs must be explicitly identified in the project budget. The JFSP
requires no special justification (other than a brief description of the
need for the position in the budget justification section of the proposal)
for funding temporary or term employees, post-doctoral employees, or
graduate or undergraduate students. |
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Certification to the Joint Fire
Science Program
Justification of Need for Salary Support |
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I hereby certify the attached Justification of
Need to provide temporary salaries for full-time permanent employee (s)________________________(list
name of employee(s)) is necessary and appropriate to enable him/her
(them) to fully and directly participate in the proposed project.
I understand that salary funding for this/these employee(s) directly
involved in the proposed project is temporary and will not be provided
beyond the duration of the proposed project.
Signature____________________________________ Date________________
Title ______________________________________ |
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